We would like to use speech recognition to improve the productivity of both our authors and support staff.

VocalTek’s speech recognition solutions allow organizations with limited transcription resources to utilize speech recognition to enable its users to reduce their requirement for administrative support and/or dramatically improve the productivity of its support staff by substituting transcription (typing) with edition and formatting.

Our solutions allow for both real-time (authors create and finalize their own documents using speech thereby eliminating the need for transcription) or in deferred mode with workflow (recognized text with synchronized voice file is forwarded to transcription for edition).


  • Data entry at 120+ words per minute
  • Typing skills not required
  • Ability to immediately visualize, edit and finalize reports
  • Reduces or eliminates the need for secretarial support
  • Full integration with Microsoft Office suite (i.e. Word, Outlook, etc.)
  • Powerful macros can be designed to automate repetitive processes (i.e. normal reports)
  • Dictations made on professional digital recorders can be downloaded and recognized
  • Can be installed on a laptop, allowing mobility
  • Full integration with Microsoft Office suite (i.e. Word, Outlook, etc.)
  • Customized templates can be incorporated
  • Workflow can be implemented for secretaries to process speech recognized text


  • Alleviated workload as authors can finalize some documents themselves
  • Increased productivity as pre-typed documents merely require edition and formatting
  • Increased productivity affords them time to accomplish more rewarding tasks
  • Reduction of repetitive stress injuries (RSI’s) caused by keystrokes and mouse use 


  • Greater autonomy for its authors both in the office and out in the field
  • Reduction of expenses related to transcription
  • Secretaries are more productive as dictations are already typed for them
  • Administrative staff can be reallocated to accomplish more rewarding tasks
  • Less disability leave associated with repetitive stress injuries caused by typing 


  • Speech recognition is not an out-of-the-box solution and must be pre-adapted.
  • An author’s specific acoustic profile must be finely tuned
  • Terminology specific to the author or field of practice are added to the active dictionary
  • Author’s documentation should be added to provide context to new words.
  • The input device(s) must reflect the author’s desired situation (i.e. recorder, headsets, microphones, etc.)
  • Voice activated macros can be programmed for repetitive tasks
  • Customer specific templates can be incorporated


  • A personalized and comprehensive training dramatically reduces the learning curve, enables the author to immediately reap the benefits of the technology and ensures adoption. 


Professional Speech Recognition Solutions

Available speech recognition solution bundles:

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